Marketing Co-ordinator/Administrator

Marketing Co-ordinator / Administrator (Maternity Leave Cover)

BayWa r.e. Operation Services Limited offers comprehensive operations and maintenance services to solar energy plants and wind plants across the UK and Ireland. We utilise our international experience as well as the expert knowledge of our local teams to deliver centralised, state-of-the-art data management and monitoring. Our commitment is to deliver our services by setting industry standards and constantly innovating to improve the value we add for our customers.

Due to our dynamic growth, we are expanding our team in Milton Keynes and are currently looking for a Marketing Co-ordinator/Administrator:

Contract: FTC (1 year Maternity Leave Cover)
Working Hours: Full-time (09:00 - 18:00)

Your Responsibilities

We are now looking to recruit a full-time Marketing Co-ordinator / Administrator with relevant training and at least 3 years’ work experience in a corporate or professional office environment.
The role will be based in the Milton Keynes office of BayWa r.e. Operation Services Limited, and report to the Senior Management team and working closely with the global Corporate Marketing function in Munich. The ideal candidate will have an interest in office management and marketing.

Key responsibilities include:
  • Tender process management, effective tender writing and be able to direct tasks and actions to internal colleagues in accordance with tender deadlines
  • Executing and creating reports such as policies, guidelines, processes and market reports
  • Delivering effective market research for the UK O&M & Projects market
  • Excellent liaison with the BayWa r.e. Marketing function
  • Attending and assisting with the set up and breakdown of stand and display equipment at events, including all event organisation and co-ordination leading up to the event, including internal events and customer days and other events.
  • Update and maintain the Social Media channel (Linkedin) on a consistent basis with relevant content
  • Development and content creation for the BayWa r.e website, including updating the website have some knowledge of using Content Management Systems, such as Typo3.
  • Copy writing press releases and briefing internal PR department and media
  • Create and deliver content for internal communications, such as important company updates, internal newsletter, using MS Teams effectively to communicate and share news updates.
  • Write up articles and updates for company intranet r.e.source including creating and contributing content for the Services and Marketing channels on the intranet
  • Updating company databases including Salesforce and ensuring GDPR compliance.
  • Manage specific marketing campaigns and rollout and implementation of global marketing campaigns
  • Preparation of the company strategic marketing plan template working with the Managing Directors and corporate marketing team, including marketing budget and forecast creation
  • Work with the holding company marketing team to input into branding and design of marketing materials and other BayWa r.e. branded media
  • Work with the marketing team to deliver graphics and design content for displays, product literature and brochures if required
  • Ensure effective marketing materials are maintained and delivered to deadlines, and that the BayWa r.e. Operation Services Limited adhere to the BayWa r.e. brand and print guidelines in all elements of marketing
  • Manage quarterly updates of UK service capacity figures and ensure these are accurate and sent to global services team by the deadline
  • Take on and co-ordinate any ad hoc special projects such as collating and uploading important documents to data rooms on behalf of holding company or for audit and membership purposes, as and when required
  • Overall organisation and supervision of all administrative activities to facilitate the smooth and efficient running of the office
  • Greet and host visitors, distribute any incoming mail to departments, post office runs and package and arrange parcels for courier collections.
  • General office upkeep including maintaining the condition of the office/kitchen and arranging for necessary repairs, maintaining supplies of stationery and equipment and restocking kitchen supplies.
  • Ordering stock for Technicians when requested to do so
  • Providing administration support to other departments with various ad hoc duties
  • Assisting with the Management of Rexx (Time Recording system)

Your profile

  • Graduate with qualification in Marketing or Business related discipline
  • At least 3 years’ Marketing based experience working in a professional environment
  • Fluency in English and excellent written and verbal skills with good copy writing skills and knowledge
  • Experience in event and marketing planning, including budgeting and forecasting
  • Experience in copy writing and proof-reading, including reports and tender documents
  • Database and data management experience
  • Proficient in the use of all MS Office software and social media platforms
  • Experience with CMS software including Wordpress, Typo3, Hootsuite as well as email marketing software and graphic design packages
  • Previous experience of working for an international company or experience in renewables industry would be advantageous, including experience in producing market research and competitor analysis
  • Experience of setting up and managing action lists, programmes, notes of meetings and other administrative tools.
  • Clean driving licence.
  • Valid right to work in the UK
  • Excellent organisational skills and ability to effectively manage a range of priorities;
  • Strong attention to detail, with a collaborative working style, persuasive and clear communication skills;
  • Flexible skillset and enthusiasm for a varied role;
  • Personable and approachable and calm under pressure
  • A team player, willing to provide support to all colleagues;
  • Discrete and able to keep sensitive information fully confidential;
  • You are technically and digitally inclined
  • Interest in Marketing & Office Administration 

Your benefits

  • Private Health Insurance
  • Company Pension Scheme
  • Yearly Team Away Days
  • Yearly Discretionary Performance Bonus Scheme
  • Excellent Company Culture
  • Excellent Progression opportunities
  • Mental Health First Aid support
  • Employee Assistance Programme which provides all employees with 24/7 access to telephone and online counselling
  • Access to an online benefits portal which includes health care plans, gym discounts, healthy living advice, discounted health assessments & a financial well-being resource bank


Your contact

Please submit you application using the apply link below. 

We look forward to receiving your application! 

If you have any questions about this vacancy, please get in contact with us.
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