Administrative Assistant - Vietnam

  • Office, administration, processing
  • Published: 2021-02-07
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BayWa r.e. – a forward-looking international company! 

The renewables sector offers unparalleled opportunities for both professional development and the chance to make an active contribution to sustaining our natural environment. BayWa r.e. is a subsidiary of BayWa AG Group, a public listed company and part of Germany’s S-Dax. BayWa r.e. offers fascinating roles with great prospects in the fields of wind power, solar energy, bio-energy and small hydro. Our business activities include trading, project development and realization, consultancy services and technical/commercial operations management. We have positions at our locations in Germany (head office), Japan, South Korea, Australia, Thailand, Malaysia, Vietnam and the Philippines.

To support our teams in the Asia Pacific region from our Vietnam office, we are looking with immediate effect for a Administrative Assistant: 


  • Manage office supplies, stationary, conference room, telephone, car park, incoming mail and out going postage.

  • Office management, filing, copying, binding and EHS. Act as a main contact person for building office, organize meeting, dinners and social events internally and with potential clients.

  • Acting as a central point of contact for staff movements and holidays, coordinate with regional office in Bangkok for all back office task management

  • Gather and perform initial review for the expense claims.

  • Prepare the booking entries, which will be reviewed by Bangkok team.

  • Liaise with Accounting outsource firm in the day-to-day functions of Finance and Accounting, including expense claim submission, bookkeeping, filing, and basic reporting.

  • Support project permit and license applications, manage legalization/notarization of documents (offsite at HCMC PC), signature and stamp management (often offsite with legal counsel)

  • Manage visa and work permit applications for expats and local staff for business trip

  • Site permit application coordination, approval follow-up & filing

  • Co-ordinating renewals for association membership (AHK, AmCham)

  • Project supply chain local coordination – documentation, basic follow-up         

  • Support the commercial team with compiled ready-to-go hard copies of our generic company profile, brochures and reference materials

  • Document handling, original contract, invoice, shipping, importation documents and other paper works


  • Bachelor degree in related field. Fresh graduates are welcome to apply

  • 1-2 year experiences in Administration, General Affair, Office Management

  • Vietnamese Nationality only

  • Excellent English communication skills; written, verbal and listening

  • Self-Discipline and ability to do Multi-tasks operation

  • Positive attitude with Service-mind and Fast-learner

  • Able to work individually or being a good team player

  • High responsibility in own job with follow up skill

  • Good command of computer literate


  • Mobile working policies and plans

  • Flexible working hours

  • International environment

  • Entrepreneurial energetic working atmosphere

  • Company smartphone also for private use


We look forward to your application! 

If you have any questions about the job offer, please get in contact with us.
  • Ms. Sirinan Teppaitoon
  • HR Specialist
  • +66-2-020-5756
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